Student Activities / DEI / Housing Travel Prior Approval

Student Activities / Housing Travel Prior Approval

This should only be used for Student Activities, DEI, and Housing related travel.
Travel Information
Name of Trip
Keep this simple. Ex ASLCC Rafting Trip, Debate trip to Spokane
Club / Organization
Club / Org Other
Athletics
Traveler Name
Traveler Email
Make sure to include the primary traveler email here. We need this to collect signatures. (ex. example@example.com)
Traveler Cell Phone
Needed for contact during the tripFormat: (000) 000-0000.
Date and time of departure

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Hour MinutesAM/PM Option
Date and time of return

MonthDayYear
2 digit month, 2 digit day, 4 digit yearDate
Hour MinutesAM/PM Option
Travel Destination (city, state)
Airfare needed?
Purpose of Travel (please explain the purpose of this trip, # of students, # of staff, etc.)
Estimated Trip Cost Information

This should be your best estimate of the costs related to the trip.
Will you request a reimbursement?
Estimated number of miles (this should only be used if requesting reimbursement for miles driven in personal vehicle)
Estimated Lodging Costs
This should include all anticipated lodging costs, including hotels, parking at hotel, etc.
Estimated Meal Costs
ASLCC Student trip travel should use the following per diem rates ($10 breakfast, $15 lunch, $20 dinner), unless pre approved by the Director of Student Programs and Student Housing. TRIO Travel/Staff Travel should use the current WA state per diem rates for in state and the out of state travel per diem rates for out of state travel.
Estimated Transportation Costs
This should include the anticipated mileage reimbursement, parking, taxi/rideshare, rental/gas, motor pool van, etc. as needed for your specific trip.
Estimated Registration Costs
Please include the total estimated registration costs for the trip. If there are no registration costs, put 0
Estimated Total Trip Costs
Budget Number
522 budgets are the annually allocated budgets (most clubs do not have these accounts) and 570 accounts are fundraising accounts. Funding approved through the one-time funding request process for clubs, should use "522 - Club Funding". If you are using an account not listed or will be splitting costs between multiple accounts, please use the "Other or multiple) option and enter the additional information below. Staff will confirm account
Other or multiple accounts (please explain or list each chart string)
Account Data Pull
Upload Supporting Documentation

This includes: A list of students/staff traveling, copy of travel itinerary or conference/meeting schedule, copy of lodging detail, etc.
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Student Activities / Housing Travel Prior Approval

Travel Information

Estimated Trip Cost Information